C_ARP2P_2508 SAP Certified Associate - Implementation Consultant - SAP Ariba Procurement Questions and Answers

SAP Ariba supports bi-directional integration ofpurchase ordersandinvoiceswith ERP systems such as SAP S/4HANA or ECC. These are essential for automating the procure-to-pay process.

Purchase Ordersare sent from the ERP or Ariba to initiate procurement.

Invoicesare sent from Ariba to ERP for financial posting and payment execution.

Order confirmations and payment requests are handled within ERP or supplier network processes but are not core transactional flows in the Ariba Buying and Invoicing integration.

Reference Documents Used:

SAP Ariba Cloud Integration Gateway

SAP Ariba Buying and Invoicing Data Flow Documentation

APlanned Service Purchase Orderis used when theentire scope and cost of the service is known upfront. The details of tasks, deliverables, and expected quantities are clearly defined and included in the PO. This allows for structured receipt and tracking of service delivery.

Unplanned services are used when details are not predetermined. Service Entry Sheets are related to service confirmation, not the PO type. Non-PO Service is a type of invoice, not a PO.

Reference Documents Used:

SAP Ariba Buying and Invoicing: Service Procurement Scenarios

SAP ERP Integration for Services

According toSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Exploring Requisitions, when arequisitionis inSubmittedstatus, only therequestercan perform specific actions to return it toComposingstatus for modification or correction.

The relevant extract and explanation are as follows:

“A requester can return a submitted requisition to Composing status by selectingWithdraworEdit.

SelectingWithdrawremoves the requisition from the approval flow and allows changes before resubmission.

SelectingEditimmediately returns the requisition to Composing status where the user can modify the requisition details.”

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Exploring Catalogs, under the topic“PunchOut Catalogs and Integration Levels”, the official content explains:

“Level 1 PunchOut catalogs connect buyers from SAP Ariba to the supplier’s main catalog site or homepage. Users must perform all browsing and searching within the supplier’s website environment. Level 1 items are not indexed or searchable within SAP Ariba.”

“Level 2 PunchOut catalogs integrate the supplier catalog content into the SAP Ariba search index. This enables users to search and compare PunchOut items directly within the SAP Ariba interface alongside hosted catalog items.”

“When a Level 2 PunchOut item is selected from the search results, the user is directed to the supplier’s specific product or category page through a deep link. This eliminates the need to start from the supplier’s homepage, allowing faster access to relevant items.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Exploring Catalogs

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract from course section:

“Level 2 PunchOut catalogs enhance the user experience by enabling item search within SAP Ariba and supporting direct access to product or category pages on the supplier’s site.”

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Integration Overview, under the section“Supplier Data Sharing Across SAP Ariba Solutions”, the official content explains the concept of supplier master data synchronization betweenSAP Ariba Strategic Sourcing Suite(which includes Sourcing, Contracts, and Supplier Lifecycle and Performance) andSAP Ariba Buying and Invoicing.

“When an organization implements both SAP Ariba Strategic Sourcing solutions and SAP Ariba Buying and Invoicing, the system uses acommon supplier record. The common supplier represents a shared supplier entity across all connected solutions, ensuring data consistency for supplier profiles, identifiers, and key attributes.”

“This Common Supplier integration allows the supplier master data to be synchronized between the Strategic Sourcing applications and Buying and Invoicing. Updates to supplier information such as supplier name, ID, and contact details are reflected across all integrated SAP Ariba solutions, maintaining a single source of truth.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Integration Overview

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract from SAP Ariba Integration documentation:

“Supplier data is shared through aCommon Supplierwhen SAP Ariba Strategic Sourcing and SAP Ariba Buying and Invoicing are deployed together. The Common Supplier ensures master data alignment and prevents duplication between solutions.”

Comprehensive and Detailed Explanation From Exact Extract

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Integration Overview, under the section“Supplier Data Sharing Across SAP Ariba Solutions”, the official content explains the concept of supplier master data synchronization betweenSAP Ariba Strategic Sourcing Suite(which includes Sourcing, Contracts, and Supplier Lifecycle and Performance) andSAP Ariba Buying and Invoicing.

“When an organization implements both SAP Ariba Strategic Sourcing solutions and SAP Ariba Buying and Invoicing, the system uses acommon supplier record. The common supplier represents a shared supplier entity across all connected solutions, ensuring data consistency for supplier profiles, identifiers, and key attributes.”

“This Common Supplier integration allows the supplier master data to be synchronized between the Strategic Sourcing applications and Buying and Invoicing. Updates to supplier information such as supplier name, ID, and contact details are reflected across all integrated SAP Ariba solutions, maintaining a single source of truth.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Integration Overview

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract from SAP Ariba Integration documentation:

“Supplier data is shared through aCommon Supplierwhen SAP Ariba Strategic Sourcing and SAP Ariba Buying and Invoicing are deployed together. The Common Supplier ensures master data alignment and prevents duplication between solutions.”

Answer: D

Comprehensive Explanation:

When SAP Ariba Strategic Sourcing and SAP Ariba Buying and Invoicing are implemented together, supplier information is synchronized through theCommon Suppliermodel. This shared supplier record allows consistent supplier data management across both sourcing and procurement solutions, ensuring that supplier profiles, identifiers, and contact data remain unified throughout the SAP Ariba ecosystem.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Administration → Parameter Management, SAP describes:

“Administrators can manage system and site-level parameters underManage > Core Administration > Parameters.

This area allows configuration of site behavior, workflow settings, tolerances, and document controls.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Administration → Configuring Parameters

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“To access system parameters, navigate to Manage → Core Administration → Parameters.”

Answer:D

Administrators manage parameters underManage → Core Administration → Parameters, where system and business rules are configured.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Configuring Invoice Tolerances, the official SAP content states:

“TheAuto Accept Percentagevalidation tolerance defines the allowable percentage difference between an invoice and its corresponding purchase order before the system automatically accepts the invoice without manual intervention.”

“By default, the Auto Accept Percentage tolerance is set to0.1 (10%), meaning that invoices up to 10% less than the original order amount are automatically accepted.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Invoice Validation Tolerances

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The default Auto Accept Percentage is 0.1 (10%), allowing invoices that fall within 10% below the original PO amount to be automatically accepted.”

Answer: C

Thedefault Auto Accept Percentagetolerance in SAP Ariba is0.1, which corresponds to10%. This parameter allows minor invoice discrepancies within this range to be auto-accepted.

FromSAP Learning Hub – Course: SAP Ariba Sourcing → Tactical Sourcing and Spot Buy Scenarios, SAP describes:

“In alow-touch tactical sourcingscenario, the requester has the authority to create and award a simple RFQ (Request for Quotation) using theSpot QuoteorQuick Quoteprocess.

The goal of tactical sourcing is to empower requesters to source low-value, non-strategic items quickly without requiring sourcing specialist involvement.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Sourcing → Tactical and Operational Sourcing Models

Learning Journey:Source to Contract with SAP Ariba Sourcing

Extract:

“In low-touch tactical sourcing scenarios, the requester typically creates, reviews, and awards RFQs for low-value or ad-hoc purchases.”

Answer:A

Intactical low-touch sourcing, therequesterawards the RFQ directly for efficiency and speed in managing low-value or one-time purchases.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Requisition and Document Roles, SAP defines:

“TheRequesteris the user for whom a document, such as a requisition, is created on behalf of. The requester is typically the end user who requires the goods or services.”

“ThePreparercreates and submits the document, while the Requester is the recipient or consumer of the ordered items.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Requisition Roles and Workflow

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The Requester is the individual on whose behalf the requisition or procurement document is created.”

Answer:B

TheRequesteris the user for whom a requisition or purchasing document is created — representing the person needing the goods or services.

FromSAP Learning Hub – Course: SAP Ariba Strategic Sourcing → Creating Sourcing Events, the official SAP course outlines:

“AnRFQ (Request for Quotation)is created using aSpot Quotetemplate in SAP Ariba Sourcing. Spot Quote events are simplified sourcing events used for ad-hoc, low-value, or one-time purchase requirements. They allow buyers to quickly solicit bids from suppliers and award based on price and terms.”

“Spot Quote events are typically integrated with SAP Ariba Buying to source specific requisitions that require competitive quotations.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Strategic Sourcing → Creating Sourcing Events (Spot Quote Process)

Learning Journey:Source to Contract with SAP Ariba Sourcing

Extract:

“Use a Spot Quote sourcing template to create an RFQ. The Spot Quote event type is designed for quick, competitive bidding for specific requisitions.”

Answer: D

TheSpot Quotesourcing template is used to createRFQsin SAP Ariba, allowing quick and efficient competitive bidding directly linked to purchasing needs.

FromSAP Learning Hub – Course: SAP Signavio → Business Process Transformation Suite Overview, SAP explains:

“SAP Signavio Process Manageris the solution used to model, redesign, and optimize business processes. It allows users to visualize current (‘as-is’) and future (‘to-be’) process states in line with clean core principles.”

“This tool supports process mapping, documentation, and simulation for continuous process improvement and clean core transformation.”

Verified Reference Source (Internal SAP Learning Content)

SAP Signavio Suite → Process Manager Module

Learning Journey:Business Process Transformation with SAP Signavio

Extract:

“Use SAP Signavio Process Manager to remodel and optimize existing business processes as part of clean core or continuous improvement initiatives.”

Answer: D

SAP Signavio Process Manageris used tomodel and redesignbusiness processes, supporting the clean core approach by enabling standardization and process governance across the SAP S/4HANA landscape.

No Release Order Contracts in SAP Ariba are designed for scenarios where repeated procurement activities do not require the creation of individual release orders. This streamlines the purchasing process, particularly for services or items billed on a regular basis.

These contracts support recurring billing models and fixed fee arrangements. Rather than issuing a release order each time a purchase is made, procurement and invoicing activities can be performed directly against the contract itself. This is especially relevant for service-based procurement where quantities are not the primary concern.

According to SAP Ariba functional documentation:

"No-release order contracts are typically used for services with recurring or fixed fees and do not require a purchase order to be created for each transaction. Invoicing can occur directly against the contract."

Therefore:

A is correct because No Release Order Contracts allow for the addition of recurring and fixed fees.

B is correct because these contracts do not require release orders to procure against them.

C is incorrect because these contracts do allow recurring and fixed fees.

D is incorrect because release orders are not required for this contract type.

Reference Documents Used:

SAP Ariba Buying and Invoicing Configuration Guide

SAP Ariba Contract Compliance Feature Set

SAP Ariba Supplier Risk Management.pptx

FromSAP Ariba Supplier Risk and Supplier Management Setup Guide (SupplierRiskSetup.pdf)under“Defining Supplier Qualifications for Control-Based Engagement Risk Assessment Projects”and“Importing Supplier-Related Data in SM Administration”, SAP defines the key steps for setting up qualified and preferred suppliers:

“Supplier qualification setup requires importing relevant supplier organization data, including contacts and regional information, before initiating qualification or preference workflows.”

“When importing regional data, the system requiresISO 2-digit country or region codesto map suppliers correctly to their operating regions.”

“For qualification purposes, thebuying contactof each supplier organization must be loaded to establish a communication channel for qualification assessments and supplier status updates.”

Verified Reference Source (Internal SAP Learning Content and Supplier Risk Setup Document)

SAP Ariba Supplier Risk Setup Guide – Topics: Importing Supplier Data and Defining Supplier Qualifications

Document Section:Supplier Qualification Data File Format and Regional Data Imports

Extract:

“Use ISO 2-digit region codes during import. Include supplier organization buying contacts to support qualification and preferred supplier processes.”

Answer: A, C

To set up qualified or preferred suppliers, organizations mustimport regions using ISO 2-digit codesandload supplier organization buying contacts. These steps ensure supplier qualification data aligns with geographic regions and that communication channels are properly established for qualification management.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Receiving and Receiving Types, SAP documentation explains:

“Receiving typesin SAP Ariba define how receipts are processed and recorded. They specifywhat data must be entered when a receipt is created—such as quantity, amount, or service details.”

“Receiving types also determinewho is responsible for entering the receipt. This could be the requester, the receiver, or a designated receiving group.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Receiving Configuration and Processing

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Receiving types control the data required for receipts and define which user or group is responsible for receipt entry.”

Answer:A, D

Receiving types definewhat datamust be entered andwhois responsible for entering receipts, ensuring consistency in procurement receiving processes.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Service Orders and Invoicing, the official SAP course explains:

“When creating invoices forservice ordersthat are not based on simple services, the supplier must first submit aService Entry Sheet (SES). The Service Entry Sheet represents confirmation of service delivery. Once the SES has beenapprovedby the buyer, it becomes the basis for invoicing.”

“Service order-based invoicing requires anapproved SESbefore an invoice can be created. This ensures that only verified and accepted services are invoiced.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Service Order-Based Invoices

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“For service purchase orders that are not simple services, an approved Service Entry Sheet (SES) is required before invoicing can occur.”

Answer: A

Service order-based invoicing in SAP Ariba requires anapproved Service Entry Sheet (SES)when simple services are not used. The SES confirms completion and acceptance of the service, ensuring invoice accuracy and compliance.

Compound pricingin SAP Ariba allows forserial application of discounts, meaning that the discount from the subagreement is appliedfirst, and then the discount from theparent agreementis applied on top of the already-discounted amount. This is often used in complex supplier agreements where pricing conditions are tiered.

It can be used withpercentage-based discounts(Answer A), which is the standard use case.

The calculation isserial, meaning thesubagreement discount applies first, then the parent’s discount is applied to the resulting price (Answer D).

Amount-based discounts are generally not supported for compound pricing logic. Also, discount inheritance from parent to subagreement is not automatically calculated.

Reference Documents Used:

SAP Ariba Contract Compliance Guide

SAP Ariba Pricing and Discount Configuration Best Practices

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Receiving and Inspection, SAP documentation states:

“By default, the receiving type in SAP Ariba Buying and Invoicing isManual Receipt by Quantity. This means users must manually confirm the quantity of goods received unless auto-receipt functionality or alternative configurations are enabled.”

“Automatic receiving types, such as Auto Receipt by Quantity or Auto Receipt by Amount, must be explicitly configured in the system’s receiving setup.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Receiving Configuration and Setup

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The system defaults to Manual Receipt by Quantity unless receiving rules or tolerances specify automatic receipt handling.”

Answer: B

Thedefault receiving typein SAP Ariba Buying and Invoicing isManual Receipt by Quantity, requiring users to record received quantities unless automatic receipt settings are activated.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration → Real-Time Data Transfer Methods, SAP explains:

“For real-time integration between SAP Ariba and external ERP systems like PeopleSoft, aWeb service upload operationis recommended. Web services enable instant data transfer and synchronization without requiring batch processing.”

“Receiving data, purchase orders, and invoices can be sent via cXML or SOAP-based web services, supporting real-time updates in the connected ERP.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration → Web Service Operations and Data Synchronization

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Use a Web service upload operation for real-time integration with non-SAP ERP systems such as PeopleSoft.”

Answer: A

To transfer receiving data in real time to PeopleSoft, SAP recommends using aWeb service upload operation, which supports immediate synchronization via cXML or SOAP messaging.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → PunchOut Catalogs and Integration, SAP explains:

“PunchOut catalogs are externally hosted by suppliers and connected to SAP Ariba via cXML. Buyers access the supplier’s PunchOut site from SAP Ariba and select items for purchase.”

“In the Ariba interface, PunchOut items display aBuy From Supplierbutton instead of Add to Cart. Once selected, users are redirected (punched out) to the supplier’s site.”

“PunchOut catalogs are remotely hosted, meaning catalog data resides with the supplier rather than within SAP Ariba.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Exploring PunchOut Catalogs

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“PunchOut items are from supplier-hosted catalogs and are accessed via a ‘Buy From Supplier’ link in SAP Ariba.”

Answer: B, D

PunchOut items originate fromsupplier-hosted catalogsand use theBuy From Supplierbutton in SAP Ariba. Users are redirected to the supplier’s PunchOut site to add items, which then return to Ariba for requisition creation.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Managing Blanket Purchase Orders (BPOs), SAP defines:

“ABlanket Purchase Order (BPO)is a subtype of a contract document that allows flexible ordering up to a definedmaximum amountwithin the contract validity period.

BPOs can optionally hide the total amount from suppliers while still enforcing the budget limit internally. On the SAP Business Network, suppliers receive BPOs aspurchase orders, allowing them to create invoices and order confirmations directly against them.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Blanket Purchase Orders and Contract Integration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“BPOs require a maximum amount, optionally hide the total from suppliers, and appear as purchase orders on the SAP Business Network.”

Answer:C

ABPOrequires a maximum amount, allows hiding the total from suppliers, and appears to suppliers as apurchase orderon the SAP Business Network.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Payment and Remittance Handling, SAP defines:

“The remittance import functionality allows buyers to importpayment and remittance datafrom ERP or financial systems into SAP Ariba. This provides visibility into payment status for suppliers and supports financial reconciliation and reporting.”

“Remittance imports do not load invoice or supplier bank data; they are strictly forpayment information visibility and analysis.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Remittance Data Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Remittance import loads payment information for tracking, reconciliation, and analysis in SAP Ariba.”

Answer: B

Remittance import in SAP Ariba Buying and Invoicing loadspayment informationto provide visibility into paid, pending, or failed payments for suppliers and buyers.

FromSAP Learning Hub – Course: SAP Ariba Guided Buying → Tile Types and Configuration, SAP documentation explains:

“Guided Buying tiles are used to guide users to appropriate purchasing channels. Tile types include:

•AdHocItem– for free-text or one-time item requests.

•Form– for specialized purchasing or service request forms.

•GBSearch– for search-based navigation to catalog items.”

“Other categories like Supplier or Commodity are not tile types but rather filter parameters within Guided Buying.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Guided Buying → Tile and Page Configuration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Common Guided Buying tile types are AdHocItem, Form, and GBSearch.”

Answer:A, C, D

InGuided Buying, tile types includeAdHocItem,Form, andGBSearch, helping direct users to the correct purchasing paths.